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PA SHPO Environmental Review: Continuity of Operations during COVID-19 State Office Closures

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UPDATE: Due to public health measures to limit the spread of COVID-19, effective March 30, 2020, we are no longer accepting mailed submissions.

Any previously mailed submissions should be resubmitted via email. Please use the process outlined for emailing submissions below.

The PA SHPO will continue to carry out our consultation responsibilities under Section 106 and the State History Code to the maximum extent possible.

Though PA SHPO staff has limited access to our office, we are teleworking and continue to be available to respond to your phone calls and emails. We ask for your patience while we modify the process for submitting projects for Environmental Review.

New Project Submissions:

To accommodate continued reviews, we have set up a new email account to which new projects can be submitted digitally for initiation of consultation with the PA SHPO:

RA-PH-PASHPO-ER@pa.gov

To expedite our response, we request that all new submissions use this updated fillable PDF of the Project Review Form, available on our website at https://www.phmc.pa.gov/Preservation/About/Documents/SHPO%20Project%20Review%20Form_Digital%20Submission.pdf

Links to the Project Review Form and the Interim Guidelines for Above Ground Environmental Review can be found on PHMC’s website at: https://www.phmc.pa.gov/Preservation/Environmental-Review/Pages/Review-Process.aspx

All new emailed project submissions should include a PDF of the updated Project Review Form and a separate PDF of the required attachments, to include at a minimum:

  1. Map: 7.5’ USGS quad, street map, or parcel map showing the project’s Area of Potential Effect
  2. Description/Scope of Work: Narrative description of the project, including any ground disturbance and previous land use, and any potential to impact historic resources
  3. Photographs: Attach digital photographs of the project site, including images of all buildings and structures keyed to a site plan

Please attach all supporting documentation in a single PDF in addition to the PDF of the Project Review Form. The Adobe website has an extensive online help User Guide that may answer any questions you have about creating a PDF from various files.  Microsoft also provides guidance on saving or converting files to PDF here.

Please note!

If an email is larger than 10 MBs in size, please notify us via email  at RA-PH-PASHPO-ER@pa.gov to request a link to a One Drive folder where you can save large files.

If you do not receive an email confirming receipt  within 24 hours of your submission, please send a follow up email to RA-PH-PASHPO-ER@pa.gov to confirm receipt.

Existing Project Submissions:

Please continue consultation on existing projects via email with the appropriate reviewer. Include the Environmental Review number (i.e., ER No. 2020-0001-021) and provide attachments in a single pdf, no larger than 10 MBs in size.

Again, if the email submission is larger than 10 MBs in size, please contact the appropriate reviewer to make alternate arrangements for submission.

To determine  the SHPO staff assigned to review your project, please refer to the following document on our website athttps://www.phmc.pa.gov/Preservation/Environmental-Review/Pages/Contact-Information.aspx.  

Mailed Submissions:

As of March 30, 2020, we are no longer able to accept mailed submissions. We encourage you to use the process for emailing submissions outlined above.

Status Checks:

To check on the status of a submittal, please email a request that includes the Environmental Review number and the project name to Tina Webber at twebber@pa.gov.

Site Visits:

Unfortunately, SHPO staff is unable to make site visits or attend meetings in person.  Please inquire about the possibility to coordinate virtual site visits and consultations via conference call or Skype.

Author: PHMC

Pennsylvania Historical and Museum Commission is the official history agency of the Commonwealth of Pennsylvania.

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